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VW HALF MARATHON 2019 RULES
GENERAL INFORMATIONCONDITIONS OF PARTICIPATIONREGISTRATION AND FEESRACE KIT PICK UPWARDROBE, STORAGE, PERSONAL ITEMSPERSONS WITH DISABILITIESSOCIAL CASESHYDRATION POINTSTIMINGACCESS TO THE EVENT AREAACCIDENT INSURANCERANKINGAWARD CEREMONYMEDICAL PROBLEMS / FIRST AIDANTI-DOPINGREIMBURSEMENT OF THE REGISTRATION FEE, MODIFICATION OF REGISTRATION AND TERMS FOR RUNNERSWITHDRAWAL / EXCLUSION / REFUSAL OF REGISTRATION / DISQUALIFICATIONPARTICIPANT CONDUCTCOMPLAINTSRIGHT OF PERSONAL PORTRAYALPERSONAL DATA
The 9th edition of the Bucharest Half Marathon (the Event and all related races) is organized for the 9th and 10th of May 2020 by BUCHAREST RUNNING CLUB (The Organizer) in partnership with the ROMANIAN ATHLETICS FEDERATION, BUCHAREST CITY HALL AND PROEDUS. The Organizer can be contacted, in writing, at the following address: Bucharest, Str. Maria Hagi Moscu, nr. 1 sector 1, info@abrc.ro.
Any news or additional information about the Event are available on the dedicated website, www.bucuresti21km.ro. Information about the Organizer and other organized events are available on: www.abrc.ro, www.voluntarinsport.ro, https://www.facebook.com/Bucharest21km
Filling out the form provided by the Organizer and participating at the Event and any of the related races represent your explicit and unconditional agreement to the terms of these Rules and to any instructions/ recommendations of the Organizer and the Event Officials. The Organizer reserves the right to modify these Rules until the first day of the Event, subject to the notification of the participants on the Event website. These Rules will be supplemented for all races (intended for both professional and elite athlete races and for non-competitive races) with the rules of the International Association of Athletics Federations (IAAF), and the IAAF Disciplinary Tribunal Rules, provided they are not contrary to the provisions of these Rules.
The Romanian law shall apply whenever the aforesaid special rules are not applicable.
Organized races:
– adult races: half marathon, individual 10k, relay race, Fun Race
– races for children and teenagers: Kids Race, Teens’ Race
Average seasonal temperature:
– Minimum temperature: 10 C°
– Maximum temperature: 20 C°
In order to participate in the Half Marathon, 10k, Relay race, Fun Race of the Bucharest Half Marathon Event and to receive the race kit, each runner must cumulatively fulfill the following conditions:
1) be aged 18 years or older on race day;
2) pay the registration fee;
3) present an identity document for identity check;
4) assume responsibility for any accident or damage suffered during the competition – the Organizer disclaims any responsibility for any such instances, in accordance with the provisions of these Rules;
5) assume responsibility for having the physical ability and the medical endorsement for participating in the race they entered. The Organizer disclaims any responsibility for any medical problem occurring during or after the Event;
6) not register for any additional race at the Bucharest Half Marathon Event. A runner can participate in a single race within the Event.
Participation at the Bucharest Half Marathon is strictly personal. It is forbidden to change, sell, transfer or offer to exchange the registration to the Event. Also, it is not allowed to wear the BIB number of the runner who received it. Any violation of this condition will be sanctioned by disqualification of the runner and the Organizer reserves the right to exclude the respective person from participating in future events.
The runner who gives his/her BIB number to a third party shall be solely responsible for any accident/incident occurring/caused by or involving that third party during the Event. The third party shall not be able to invoke these Rules as a result of his / her participation to the Event. The Organizer disclaims any responsibility for any consequences and/or incidents and/or damage suffered by the third party.
The particular conditions regarding the registration to other races are specified in the SPECIAL RULES FOR RACES Section which we recommend you to read. We also recommend you to read the entire content of the dedicated website, www.bucuresti21km.ro as well as the Facebook page https://www.facebook.com/Bucharest21km
Registration to the races within the Event can be done online, by filling in the form provided by the Organizer on the website www.bucuresti21km.ro . After this date, the number of race kits available for registration will be posted on the website. Runners can also register at Sport Expo on May 9th-10th 2019, subject to availability
a) Online payment by credit/debit card (bank transfer/payment order – PO) is recommended and can be made by following the steps below:
step 1. fill out the online registration form;
step 2. pay by PO;
step 3. wait for the payment confirmation e-mail;
step 4. once the payment is completed, we validate and confirm you registration.
The companies / organizations / legal entities that want to pay by a single PO and receive a single invoice for the fees of all runners representing the company, shall follow the steps below:
1. Registration – each runner (individual race) or relay race team registers online, individually;
2. Request invoice – the group manager sends the registration list (surname, name, race) and invoicing data to invoice@abrc.ro;
3. The invoice is issued within 72 hours from the request and e-mailed back to the group manager;
4. Payment – the organization pays by PO (the payment will not be made prior to the issue of the invoice);
5. Validation – the runners included on the list received are validated and confirmed after the payment is made;

Bank details for payment:
Asociatia Bucharest RUNNING CLUB
Address: Bucuresti, Str. Maria Hagi Moscu, sector 1, CUI/CIF: 21585951
Bank: Raiffeisen Bank – Bucharest – Ag. Dorobanti
IBAN RON: RO91 RZBR 0000 0600 1730 8502
IBAN EUR: RO37 RZBR 0000 0600 1730 8504
IBAN USD: RO96 RZBR 0000 0600 1730 8509
SWIFT: RZBRROBU
BIC: RZBR
Payment details: “B21K2020 – RACE_NAME”
ATTENTION ! The registration becomes valid and final only after the payment is made and confirmed by the Organizer, namely when the registration appears online as validated in the runners’ list. The registration is automatically cancelled and deleted if the payment is not finalized within five business days from the registration date. Runners can check their registration status online, in the Runners’ List.
b) Payment at Sport Expo is available to runners who did not finalize the online registration. They can register at Sport Expo, subject to availability of BIB numbers, provided they meet the following conditions:
1. Cash payment only;
2. They fill out and sign the personal declaration of responsibility;
3. The Organizer checks the ID document;
4. They pick up the BIB number and race kit.

ATTENTION !
NO registrations for adult races are accepted on race day.
Paid fee is inclusive of the amount to be donated to partner NGOs. In the registration form, each runner can choose a cause to support. All registrations are firm and final. Paid participation fees are non- refundable, except for cases where such a situation is expressly provided for in the Rules.

Runners can pick up their race kit at Sport Expo.
To pick up their race kit, registered runners will present the following documents:
1. Registration confirmation letter – printed and signed – unless they have signed electronically. This letter is customized, available for download on the website and includes the personal declaration of responsibility.
2. ID document (the organizers check the ID document and immediately return it to the holder).
Each runner receives a race number (BIB) based on their personal best of the past year for the distance they chose.
A changing tent will be set up near Sport Expo area, providing runners with a place to change clothes before and after the race. Alongside the BIB number, each runner will be given a deposit bag and a sticker bearing the start number; the sticker must be placed on the deposit bag before leaving the bag at the wardrobe. Deposit bags can be left off at the changing tent before start and picked up after race finish, based on the race number. Only bags with a sticker number matching the runner’s start number will be accepted.
NOTE: In the changing tent, priority will be given to the participants in the Half Marathon, Relay Race and 10K race.
The changing tent is guarded by the collaborators of the Bucharest RUNNING CLUB and partner NGOs but it is not recommended to leave any valuables in the deposit bags. Organizers shall not be held liable for the theft, damage or loss of any personal items.
Adults with disabilities can register at the Fun Race and 10k Race. Athletes running in self-propelled wheelchairs will be taken into consideration. They will be included in the ranking of the wheelchair category and can receive the announced prizes.
Adults with motor disabilities that attend one of the event’s wheelchair races pushed by a third party or walking in crutches or other categories different from the aforesaid can participate at the Event and will NOT be included in the rankings. These adults will start the race alongside the wheelchair category.
All persons mentioned in this chapter can register for free if they submit supporting medical documents upon registration.
Adults earning a low income can participate in any of the event’s races and can register for free only if they submit an income certificate for the last 3 months (free registration is available only to adults whose net income is below the limit of 1,000 RON). Such persons will be included in the overall ranking of the race.
According to the IAAF / AIMS regulation, a hydration point will be placed every 5 km, therefore approximately 5 Km / Finish line.
The participants are kindly asked to throw plastic bottles and cups in the areas close to the hydration points so as to make it easier to clean up afterwards. The use of glass or metal containers is forbidden during the race.
The toilets are located in the Start/Finish area and in the vicinity of each hydration point.
The timing for the half marathon, individual race 10 k and Relay race will be provided by a specialized company. The timing system registers each passing of every runner’s electronic chip over the electronic mats (check points) and calculates the time for each runner. The check points are placed at the start/finish line and along the course, at undisclosed locations, in cooperation with The Romanian Athletics Federation.
ATTENTION !
● Runners must go through all check points located on the course of their race. Runners who fail to step on the mat at every check point will not be recorded by the timing system and will be automatically disqualified.
● It is the responsibility of the runners to wear the BIB number on the front of the T-shirt and attach the electronic chip as shown on the chip package. Any runner not wearing the BIB number on the T-shirt or wearing another BIB number instead of the one received from the Organizer or not wearing the chip throughout the race as indicated in the instructions will be automatically disqualified. Changing or replacing the BIB number or chip (even in case of loss) on race day or exchanging BIB numbers among runners is not allowed. Failure to comply with these rules results in disqualification.
Participants are strictly forbidden from having on them, in the Event area, any kind of objects that may be hazardous or illegal (drugs, fire arms or objects that qualify as white weapons, explosives, etc.)
No vehicles are allowed on the course, except for the Organizer’s bicycles or vehicles and wheelchairs. Offenders will be sanctioned according to the law.
In order to attend the Event and access the Event area, participants agree and give their express consent regarding the fact that the Organizer may request, through the security staff, the body search of individuals and their personal items. In case of refusing such a search, the concerned individual will be banned from entering or continuing to have access to the Event area.
The Organizer and the security staff may refuse or remove from the Event area, at their own discretion, even during the race, any person who: i) does not comply with the provisions of these Rules, ii) behaves in such a way that they disturb the normal participation at the Event in situations such as, but not limited to: using any object or behaving in a way that hampers and/or prevents and/or interferes with the circulation and safety of the other participants to the Event; iii) uses any methods of promoting or marketing certain brands, companies, products, services etc. that are not sponsors of the competition or have not been allowed by the Organizer; iv) promotes in any way political, religious or any kind of opinions that may contain a political, religious or violence- or hate-inducing message, etc.; v) promotes messages and content that is likely to harm the image of the Event.
Participation in any race of the Event is made at the sole risk of the Participant. The Organizer shall not be held liable for any kind of damage suffered by the Participant as a result of running the race, unless the damage is a direct consequence of the Organizer’s intent. This waiver also applies to cases of any possible damages generated by situations such as, but not limited to accidents or death.
Should the Organizer’s insurance policy cover it and should the insurer deem that it has to pay any amount in order to cover certain damage suffered by the Participant, the Organizer’s responsibility will be limited to the amount paid by the insurance company. The Participant is the only one responsible for taking insurance to cover any damage caused by accidents, diseases or death due to the participation at the Event.
The participant declares that he/she is aware that participation requires very good physical and mental health and declares that he/she is properly trained to participate in the event having been through an appropriate training for such participation. The Organizer, expressly and particularly, instructs the Participant to undergo any medical exam that is necessary in order to certify to their fitness to participate at the Event. The Participant remains liable before the Organizer for any harm they may inflict on a third party, including on another Participant, volunteer etc., as a result of any act or omission that is attributable to the Participant.
The official ranking will be available on the event website within 48 hours from race completion, except for the cases expressly mentioned in the specific rules applicable to certain races.
The participation certificate will specify the position in the official ranking. According to the international rules – IAAF – the official ranking is based on the official time recorded for each runner. The official time is measured from the moment of the official start until the moment of crossing the finish line.
The real time, measured between the moment of crossing the start line (after the official start) and the moment of crossing the finish line will also be mentioned on the participation certificate of each runner. This time cannot be used in the official ranking. The Organizer may decide for certain races of the Event, in accordance with the provisions of the specific rules applicable to some races, not to be electronically timed and/or not to have rankings and/or to announce the final order later than the moment specified in this chapter.
The Bucharest RUNNING CLUB organizes the award ceremony in Piata Constitutiei, on the race days. Please check the Event website for the full schedule.
Prize money will be offered for the 21K, 10K and Relay races. These prizes will be presented in RON to Romanian residents and in EUR to foreign residents.
The prizes offered by the Organizer will be announced before the Event. Before making the payment to the participant, all taxes applicable according to the Romanian legislation will be deducted from the prize money and the remaining amount will be paid to the participant.
Age group winners – Masters – will be presented diplomas.
No Participant is entitled to receive any award if they acted or are acting in such a way that is contrary to these Rules. If, after awarding the prize, the Organizer becomes aware of circumstances indicating that the Participant violated in any way the Rules and the supplementary provisions, the latter must immediately return the prize at the first request of the Organizer;
The prize money will be paid at the end of the 8-week deadline from the completion of the Event. In case of elite and professional athletes, the Organizer may decide to put off the payment of the prizes until the final results of the anti-doping tests arrive, should such tests be conducted.
Prizes consisting of products will only be given to winners present at the award ceremony.
*Half marathon, Relay, 10.K and Popular Race runners who were awarded at the previous edition (1st,2nd and 3rd places) may register for free at the current edition of the event, exclusively for the same type of race that they won in the previous year.
Runners whose image appears in the foreground of the official poster at the current edition of the event may register for free at this edition, exclusively for the same type of race they attended the previous year.
To benefit the free entry, runner must register online and request free entry via e-mail at register@abrc.ro within maximum five days since registration, deadline: April, 30. The registration fee is not to be refunded in case the payment was already made.
Only participants with no medical problems and physically fit and trained to attend the Event race of their choice are allowed to participate. By registering for the Event and attending the race, every participant declares and pledges being fit to take part in the race of their choice and having consulted a specialized physician for this purpose, thus obtaining the approval to participate in the race for which they registered.
The Participant exempts the Organizer of any liability for any medical problem, of any nature, occurring during or after the participation at the Event.
The first aid points will be located along the course and in the Start/Finish area.
Ambulances stationed at the First Aid points will be informed by the race marshals in case of accidents suffered by the runners on the course and will intervene immediately.
Runners who withdraw from the race are advised to wait at the hydration points for the special vehicle made available by the organizers to reach the Start/Finish area or they can use public transport.
To the extent that the runners realize a participant faces medical problems, they will inform the organizers or point it out to the staff at the First Aid points.
The participants authorize and give their express consent for being transported to the hospital/given medical care as a result of the express request of the Organizer’s representatives if, according to the latter’s opinion, medical care is necessary, and declare that they waive any potential claims regarding such transport and/or emergency medical treatment, related delays or deficiencies.
The 21K, 10k and Relay races are organized together with The Romanian Athletics Federation (F.R.A.), and consequently anti-doping tests may be carried out, in strict compliance with the national provisions, the FRA regulations, the I.A.A.F. rules and the W.A.D.A code.
Registration fees are NOT reimbursable; this also applies to runners who have registered and did not show at the race.
Changing the registration is only possible against a processing fee of 10 EUR / person, applicable to the following types of changes:
a. transfer to another race. If the new race is more expensive, the runner also pays the race tax difference.
b. Replacement of a runner (in the individual or relay race)
c. changing the order of running in the relay race.

All runners who need to change their registration or the order of running, in case of the relay race, between April 24,2020 – May 8, 2020 must notify this change at Sport Expo (May 8 – May 9, 2020) otherwise they will be disqualified.
In case of force majeure events, the individuals concerned must present a supporting document in this respect, that is acceptable to the organizers, and the change will be made free of charge.
Runners completing the registration (payment included) by April 10, will have their NAME printed on their BIB NUMBER. Those who change the race after this date cannot benefit from this service. This service is available only for the 21K, 10K and Relay races.
Whenever necessary, the Organizer reserves the right to change the course, the location of the refreshment points or any other element that is part of the Event organization. Also, the Organizer will be able to change the Event date or the start times at any moment, without having to pay any compensation to the participants;
To the extent to which the Event cannot be held or is interrupted for reasons beyond the control of the Organizer (such as, but not limited to administrative decisions of the authorities, force majeure events, strikes, state of emergency etc.), the Organizer shall not be liable for paying any damages to the participants.
However, in the above-mentioned situations, it will give the registered participants the possibility of registering at the Organizer’s next Event at no other costs, but without the Organizer incurring any other cost payable to the participant. In case the Event is canceled for any reasons attributable or not attributable to the Organizer, any participant who chooses not to register at the Organizer’s next Event has the right to request and be refunded the registration fee. No other amount shall be paid by the Organizer.

The Organizer is entitled to refuse registration, exclude from the race and/or disqualify any participants who, in a previous race or during the current race, displayed behaviors/attitudes/reactions that are contrary to these rules, such as, but not limited to the following examples:
– They were eliminated or excluded from similar races for breaching the rules;
– There is intent to use the Event for exposing their political or religious views or views that might harm the image of the Event;
– They violate one or several provisions of these Rules;
– Their conduct is detrimental to the image of the Event;
– They were sanctioned for breaching the anti-doping rules;
– They are under the influence of alcohol or drugs;
– After the race, it becomes obvious that these Rules or the Anti-doping rules were breached.
Throughout the Event, the Participants shall display a polite and respectful behavior towards the Organizers and the other Participants and shall fully comply with the Rules. During the race, it is recommended not to block or hamper other participants and not to run in groups of three or more aligned persons, so as not to become obstacles to the other runners. Also, participants are advised not to stop suddenly for refreshments or for tying their shoe laces and to make sure that, when they stop, they don’t block or hamper other runners. Participants should avoid slowing down faster runners or hitting the slow ones, so when a runner behind you says “I’m on your left”, please step aside to your right and let them pass, if they say “to your right”, step aside to your left and let them pass.
Participants are not allowed to use the Event in order to promote any other marketing elements except for the official sponsors, as provided by the Organizer.
Any communication consisting of images or videos from the Event, recorded by a participant during the participation to the Event will be for personal use exclusively and in no way can be used for commercial promotion or any other type of advertising or marketing outside the Event, without the express consent of the Organizer.
Any complaints about the ranking or the participation to the event shall be made in writing and presented at the award ceremony tent in Piata Constitutiei only in the day of the event (the time interval for lodging complaints will be published soon).
After this deadline, the Organizer will no longer consider any complaint.
Complaints can be filed by persons who registered at the Event and paid the participation fee, if any. In case of minors, the complaint can be made only by one of the parents, legal custodians or accompanying teacher. Persons who were denied participation to the event or were disqualified can only file complaints about such issues.
The complaint will contain the name, address, BIB number of the person filing the complaint, their e-mail address and a brief description of the facts they challenge, the reasons for challenging them and the evidence supporting their complaint.
To the extent that during the examination of the complaint, the Organizer needs additional information it will request it from the complainant or any other person. The Organizer will be able to check any information and evidence they deem necessary while analyzing the complaint. The decision made by the Organizer is final and shall be communicated to the complainant at the e-mail address specified in the complaint.
The complaint can be challenged in accordance with the provisions of art. 16.1-16.5 of the IAAF DISCIPLINARY TRIBUNAL RULES, provided they are not contrary to the provisions of these Rules.
The Event can be recorded for public communication/ information purposes, in any way (especially by pictures, videos, etc.), on any existing or future media, for international communication, for any purpose, including advertising and commercial. Therefore, every participant explicitly grants the Organizer, the Organizer’s agents and beneficiaries (especially commercial partners) permission to record and reproduce, on any type of media, in any format, respectively to reproduce and represent, for no remuneration of any nature, the name, voice, image and information regarding the sports activity performed during the Event, for a duration no longer than 20 years from the Event Date. The Participant expressly authorizes the Organizer to assign to the Event partners sub-licenses to use the personal portrayal for commercial and advertising purposes.
Each participant grants its full and irrevocable permission to the Organizer, the beneficiaries (especially his commercial partners), for the purpose of carrying out advertising, promotion or sale campaigns 1) to make any changes, additions or deletions they deem necessary to use their image, under the conditions defined below, 2) to include or combine their image with any signatures, expression, slogans, legends, marks, distinguishing signs, legal information, visual effects and, generally speaking, in any use in the communication materials where they are used.
For minors, this consent is subject to their major interests and rights not being harmed by their parents, by the legal custodians (parent, custodians, etc.) who make the registration on their behalf.
The Participant warrants that their personal portrayal is not subject to an exclusive agreement.
The Organizer, its beneficiaries and agents are expressly banned from using the name of a participant, their voice or image in any format with a pornographic, racist or xenophobic character, and, moreover, in general, from any use that harms the participant’s dignity.
The participants are informed and they unconditionally accept that their personal portrayal, recorded by the Organizer’s official representatives, may be accessible on the Event website in the area dedicated to members and on the Event website, in the “Results” section. Regarding the Event site, the participants understand and agree that any internet user can identify them by name, surname and/or race number.
By registering and participating at the Event, the Participants declare that they agree with the provisions of these Rules and that they agree that their personal data be added to the Organizer’s database, be processed and used by the latter (personally or by its agents) for purposes like: awarding the prizes to the winners, registering and validating the competition winners, drafting statistical reports regarding the participants, meeting their fiscal obligations, direct marketing activities such as informing the persons included in the Organizer’s database through various communication means (mail, e-mail or other means of communication permitted by the law) regarding other actions conducted in the future by the Organizer, sending to the participant various advertising materials, informative and/or promotional objects and/or samples.
The Organizer is registered as personal data operator under no. 21265 at the National Supervisory Authority for Personal Data Processing, in accordance with Law no. 677/2001 on the protection of individuals regarding personal data processing and the free movement of such data (“Law 677/2001”). The Organizer undertakes not to disclose such personal data to third parties, except for its agents and/or contractual partners involved in the Event.
By registering at this Event, the participants agree with the provisions of these Official Rules and agree that, if they win, their name and place of residence be disclosed and used for advertising purposes, with no other obligations or payments. Upon written request, signed and dated by the concerned person, sent to the Organizer in Bucharest, Str. Brazilia, nr. 7, sector 1, once a year, free of charge, the latter will confirm the use of the data concerning the person or will cease any processing thereof. Moreover, the Organizer will rectify, update, block, delete or anonymize all data whose use is not compliant with the provisions of Law no. 677/2001.

The Organizer undertakes to comply with the provisions of Law no. 677/2001 on the protection of personal data of the Participants, stored during and after the Event. Therefore, the Organizer undertakes to keep the personal data of the Event Participants confidential and to use it in accordance with the legislation in force.

The Participants to the Event are guaranteed the rights provided for by Law 677/2001 on the protection of individuals regarding personal data processing and the free movements of such data, especially data relating to:
– the right of having access to the data, whereby any concerned person is entitled to obtain from the Organizer, upon request and free of charge for one request per year, the confirmation of the fact that the data concerning them is or is not processed by the Organizer.
– the right of opposition whereby the concerned person is entitled to oppose at any moment, for solid and legitimate reasons related to their particular situation, that the data concerning them be subject to processing, except for cases governed by contrary legal provisions.
– the right to amend the data, whereby any concerned person is entitled to obtain from the Organizer, upon request and free of charge: a) as applicable, the rectification, update, block or deletion of data that is not processed in accordance with the law, especially of incomplete or inaccurate data; b) if applicable, the anonymization of data that is not processed in accordance with the law; c) notifying the third parties to whom the data was disclosed, about any operation performed in accordance with letters (a) or (b), if such notification does not prove to be impossible or does not require an effort disproportionate to the legitimate interest that might be harmed.
Upon the express request of any Participant, the Organizer will make sure they can exercise any of the aforementioned rights. To exercise these rights, the participants registered for the Event will send to the Organizer, in Bucharest, Str. Brazilia, nr. 7, sector 1, a written request, dated and signed.
The Organizer also undertakes to comply with all provisions of Law no. 677/2001 on the protection of personal data stored during or after the Event for an unlimited period of time and, if necessary, to notify the National Supervisory Authority for Personal Data Processing about anything regarding the collection and processing of personal data in connection with the registration and participation to the Event.
The Organizer undertakes to inform the persons in the database thus created, at their first written communication, of their rights according to Law 677/2001.